Your small business deserves the best tools to keep operations running smoothly—and that includes your printer. Whether you’re printing contracts, invoices, or marketing materials, having a reliable, high-quality laser printer is crucial. But with so many options on the market, finding the right one can feel overwhelming.
This guide simplifies the process by breaking down the top laser printers of 2024, the latest trends in printing technology, and what to look for when choosing a printer for your business. Plus, we’ll give you insights from real small business owners who’ve integrated them seamlessly into their workflows.
What’s New in Laser Printers for 2024?
Before we get into our top picks, it’s worth exploring the latest trends shaping the world of printing in 2024. Investing in a laser printer today means you’re looking for technology that stays relevant for years. Here’s what’s new this year:
- Eco-Friendly Printing: Sustainability continues to be a priority. Many printers now offer energy-saving options and support eco-friendly toner cartridges.
- Cloud and Wireless Printing: Say goodbye to messy cords—wireless and cloud print capabilities mean you can print from any device, anytime.
- Faster, Smarter Tech: Modern printers combine speed with smart features like voice command compatibility and built-in AI for better print queue management.
- Compact Design: Space is precious, especially in small businesses. The latest designs are smaller yet just as powerful.
These innovations make laser printers more efficient, sustainable, and versatile, perfectly suited to small businesses.
What to Look for in a Laser Printer
When shopping for a laser printer, prioritize features that work best for your business needs. Here’s a checklist to guide you:
- Printing Speed: For fast-paced businesses, aim for at least 20-25 pages per minute (PPM).
- Print Quality: Choose a printer with high resolution (600 dpi or more) for professional-looking documents.
- Cost-Effectiveness: Balance the upfront cost with long-term savings on toner and maintenance.
- Connectivity Options: Look for wireless printing, mobile compatibility, and cloud integration.
- Paper Handling: Consider the paper capacity and supported sizes—important if you regularly print on envelopes or specialty paper.
Now, let’s get into the best laser printers making waves in 2024.
Top 5 Laser Printers for Small Businesses in 2024
1. Brother HL-L2350DW – The Budget Champion
Why We Love It
- Speed: Boasts 32 PPM printing—ideal for busy days.
- Compact Design: Fits snugly on almost any desk.
- Cost: Affordable upfront investment and budget-friendly toner cartridges.
- Connectivity: Wireless printing and mobile support through the Brother iPrint&Scan app.
Best For
Startups with tight budgets that need reliable, no-frills printing.
Price
Starting at $199.
2. HP LaserJet Pro MFP M479fdw – The Multitasker
Why We Love It
- All-in-One Functionality: Print, fax, scan, and copy in one machine.
- Automation: Smart tasks and customizable shortcuts save time.
- Eco Features: Energy-efficient design and recyclability program for cartridges.
Best For
Offices needing an all-in-one solution for high volumes of work.
Price
Starts at $599—but it’s worth every cent for the added utility.
3. Canon imageCLASS MF264dw – The Workhorse
Why We Love It
- Durability: Built for heavy-duty tasks while maintaining print consistency.
- Ease of Use: The large LCD panel simplifies navigation.
- Cost-Friendly: Energy-efficient and low toner usage.
Best For
Businesses requiring a robust machine for continuous use without compromising quality.
Price
Approximately $299.
4. Xerox VersaLink C400/DN – For Color Printing
Why We Love It
- Color Precision: Delivers vibrant prints perfect for marketing materials.
- Smart Features: Touchscreen display with app-like functionality.
- Secure: Advanced protection against cyber threats.
Best For
Small businesses producing brochures or other color-heavy documents.
Price
Around $499.
5. Epson EcoTank ET-5850 – The Eco-Friendly Solution
Why We Love It
- EcoTank System: Uses refillable ink tanks instead of cartridges, reducing waste.
- Cost Efficiency: Saves up to 90% on ink costs.
- High Quality: Crisp and clear print results every time.
Best For
Businesses striving for sustainability without sacrificing performance.
Price
Starts at $799—with significant savings long term.
Voices from the Business World: Real Success Stories
Here’s what small business owners have to say:
- “Switching to the Brother HL-L2350DW cut our printing expenses by 30%!” – Maria, Bookkeeping Firm Owner
- “The HP LaserJet Pro streamlined everything from contracts to marketing prints.” – Jake, Marketing Consultant
- “We chose the Epson EcoTank because sustainability is important to us—and it hasn’t disappointed.” – Gina, Organic Foods Entrepreneur
These real-world successes highlight how the right printer can ease pain points and boost efficiency.
Printer Maintenance Tips for Longevity
Your printer is an investment—take care of it to maximize its lifespan and performance.
- Clean It Regularly: Dust buildup can affect print quality.
- Use High-Quality Supplies: Stick to manufacturer-recommended toner and parts.
- Update Firmware: Keep your printer’s software updated for optimal functionality.
- Avoid Overloading: Exceeding the paper tray capacity can cause jams and wear.
A few simple steps go a long way in keeping your printer running like new.
Making the Right Choice
Investing in the right laser printer for your small business can improve productivity, save money, and simplify your workflow. The printers highlighted above represent some of the best options on the market, catering to diverse business needs.
Whether you’re printing invoices or designing marketing materials, there’s a printer here to help you succeed.
Have questions or a top printer pick not mentioned? Share your thoughts in the comments or connect with us directly to learn more!
